KeySource WMS / ImportFlow
Cloud Warehouse Management System for 3PLs, Container Stations & Freight Consolidators
Document ID: SPEC-WMS-GH-2026
Published By: KeySource Logistics Ltd
Region: Ghana / West Africa Hubs
1. System Architecture & Operating Scope
KeySource WMS is a cloud-native logistics operating platform engineered specifically for the operational dynamics of West African cross-border trade. It manages high-volume carton intake, break-bulk container deconsolidation, client-level cargo visibility, and storage demurrage tariffs across both air freight and ocean freight operations.
2. Functional Module Breakdown
A. Inbound Barcode Intake & Dimensional Scale
- Instant carton scanning via smartphone cameras, Bluetooth rings, or USB Zebra scanners.
- Automated volumetric weight computation: ((L × W × H) / 6000) for air freight.
- Automated CBM volume calculation for ocean cargo pallets and oversized crates.
- Digital photo capture for damaged cartons with timestamped tamper-proof logging.
B. LCL Container Deconsolidation (CFS Hubs)
- Master Bill of Lading (MBL) manifest upload with automatic shipping mark partitioning.
- Live container destuffing tally sheets with automated shortage and overage alerts.
- Cuts 40ft container strip time from 72 hours down to 14 hours, eliminating demurrage.
- Immediate batch release prompts to customs brokers upon final container seal audit.
C. Multi-Tenant Shipper Self-Service Portal
- Branded client portal where importers track cartons across China hubs, transit, and Ghana.
- Self-service pickup authorization and 1-click delivery dispatch scheduling.
- Automated generation and download of standardized PDF waybills and packing lists.
- Instant automated WhatsApp and SMS cargo arrival notifications.
D. Automated Storage Demurrage & Billing
- Customizable free storage window (e.g. 7 business days) with automated daily accrual.
- Billing based on chargeable weight (kg) or warehouse volume (CBM per day).
- Multi-currency invoicing: Ghana Cedis (GH₵), US Dollars ($), and Chinese Yuan (¥).
- Integrated local settlement rails: Paystack, Mobile Money (MTN / Telecel), and Bank ACH.
3. Hardware & Environmental Compatibility
| Component | Supported Hardware & Standards | Deployment Requirement |
|---|---|---|
| Barcode Scanners | Zebra TC series, Honeywell, 1D/2D Bluetooth Ring Scanners, USB Laser Scanners | Zero driver setup (HID Keyboard profile) |
| Mobile Devices | Any Android smartphone (v10+), Apple iOS (v15+), Tablets, Ruggedized PDA | Web browser or PWA install |
| Label & Waybill Printers | Zebra 4x6 thermal, Xprinter, TSC, Standard A4 Office Laser Printers | Standard PDF / WebPrint protocol |
| Network Reliability | Low-bandwidth 3G/4G cellular, Wi-Fi, Offline-resilient local scanning cache | Optimized for dockyard environments |
4. Security, Isolation & Regulatory Compliance
Multi-Tenant Isolation
Row-level database security ensures complete boundary segregation between competitor forwarders.
Customs Compliance
Standardized manifest export structured for Ghana Revenue Authority (GRA) ICUMS clearance handshakes.
Encrypted Ingestion
All data in transit protected via TLS 1.3 encryption with immutable audit logging for all carton movements.
5. Deployment Roadmap & Licensing
Turnkey Cloud SaaS vs. Custom Enterprise Deployment
48-Hour Rapid Go-LiveStandard deployment includes full warehouse zone mapping, client roster CSV import, custom air/sea tariff table setup, and remote or on-site staff training. Subscriptions start at $49/month with zero upfront hardware lock-in.